Mind-Centered Psychiatry: Privacy Policy
Effective Date: November 12, 2026
Governing Entity: Mind-Centered Psychiatry
Website: mindcenteredpsychiatry.com
Contact: support@mindcenteredpsychiatry.com
This Website Privacy Policy (“Privacy Policy”) explains how Mind-Centered Psychiatry (“we,” “our,” or “us”) collects, uses, stores, and protects information gathered through our website (mindcenteredpsychiatry.com), dedicated landing pages (/adhd and /perinatal), online contact forms, and digital advertising technologies.
IMPORTANT DISTINCTION REGARDING MEDICAL RECORDS (HIPAA):
This Website Privacy Policy governs general website browsing, digital analytics, advertising cookies, and initial online inquiry forms. Once you become a patient or submit clinical information through our encrypted Electronic Health Record (EHR) patient portal (SimplePractice), your medical and mental health records are governed separately as Protected Health Information (“PHI”) under the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) and our Notice of Privacy Practices (NPP).
1. Information We Collect Online
A. Information You Voluntarily Provide via Contact & Inquiry Forms
When you complete an inquiry form, request an evaluation, or contact us via mindcenteredpsychiatry.com, we collect the contact details you submit, which typically include:
Full name (and parent/legal guardian name for patients ages 8–17)
Email address and mobile/telephone number
Preferred visit format (Orlando face-to-face or Florida telehealth) and general service interest (e.g., ADHD evaluation, perinatal mental health, or depression/anxiety)
Please Do Not Submit Sensitive Clinical Details via Public Forms: Standard website contact forms are intended for administrative scheduling and inquiry routing only. Do not include detailed medical histories, suicidal thoughts, or confidential clinical records in unencrypted website inquiry boxes.
B. Automatically Collected Technical & Usage Data
When you visit our website, our hosting infrastructure (Hostinger) and analytics tools automatically collect non-clinical technical information, including:
Internet Protocol (IP) address and approximate geographic location (city/state level, used to verify Florida service eligibility)
Browser type, operating system, device type, and screen resolution
Referring URLs, pages viewed, time spent on pages, and clickstream navigation paths
2. Cookies, Analytics & Google Ads Tracking
We use cookies, web beacons, and conversion-tracking pixels to operate our website, measure marketing performance, and deliver relevant health service ads.
A. Types of Cookies We Use
Strictly Necessary Cookies: Required for core website security, page load performance, spam prevention, and routing scheduling requests.
Performance & Analytics Cookies (Google Analytics): Help us understand how visitors interact with our pages (such as which educational sections are read most frequently) using aggregated, de-identified traffic metrics.
Advertising & Conversion Cookies (Google Ads): When you click on one of our Google Search ads and land on [mindcenteredpsychiatry.com/adhd](https://mindcenteredpsychiatry.com/adhd) or [mindcenteredpsychiatry.com/perinatal](https://mindcenteredpsychiatry.com/perinatal), Google Ads conversion tags record whether an inquiry form was submitted or a call button was clicked so we can measure advertising effectiveness.
B. Healthcare Advertising Privacy Safeguards
In strict compliance with Google’s Personalized Advertising and Healthcare & Medicines policies, as well as HIPAA privacy standards:
No Retargeting Based on Sensitive Health Conditions: Mind-Centered Psychiatry does not build remarketing audiences or serve behavioral retargeting ads based on past visits to condition-specific pages (such as ADHD or perinatal mental health pages) or inferred medical diagnoses.
No Transmission of PHI to Ad Platforms: We never transmit names, email addresses, phone numbers, appointment types, or clinical notes from our EHR or intake forms to Google Ads, Meta, or third-party ad networks.
C. How to Manage or Opt Out of Cookies
You can control or disable cookies at any time through your browser settings. You may also opt out of Google Analytics tracking via the Google Analytics Opt-out Browser Add-on or adjust your ad preferences through Google Ad Settings (adssettings.google.com).
3. How We Use Website Information
We use information collected through our website solely to:
Respond to appointment inquiries and schedule face-to-face Orlando or Florida telehealth consultations;
Send administrative appointment reminders, intake links, and practice updates;
Evaluate website usability, campaign performance, and local search visibility;
Maintain website security, prevent fraudulent form submissions, and comply with applicable Florida and federal laws.
4. How We Share Information
We do not sell, rent, or trade your personal information to third parties. We only share website data with trusted service providers strictly necessary to operate our practice:
HIPAA-Compliant EHR & Scheduling Partners: Inquiry data transitioned into patient onboarding is securely routed into our EHR platform (SimplePractice), which operates under a signed Business Associate Agreement (BAA).
Web Hosting & Analytics Vendors: Infrastructure providers (such as Hostinger and Google) that process technical data under strict confidentiality and data-processing terms.
Legal & Regulatory Compliance: When required by valid court order, subpoena, or Florida/federal law enforcement mandate.
5. Children’s Online Privacy (COPPA Compliance)
While Mind-Centered Psychiatry provides clinical ADHD evaluations and psychiatric care for children and adolescents ages 8 to 24, our website and online inquiry forms are directed exclusively to adults (ages 18+) and parents or legal guardians. We do not knowingly collect personal information directly from children under the age of 13 through our website. Any online inquiry for a minor patient must be submitted by a parent or legal guardian.
6. Data Security & Retention
We implement administrative, technical, and physical safeguards—including SSL/TLS website encryption (HTTPS), access controls, and HIPAA-compliant BAA-backed portals—to protect data submitted online against unauthorized access or disclosure. Website inquiry records are retained only as long as necessary to fulfill your request, establish your clinical chart, or satisfy legal recordkeeping obligations.
7. Third-Party Links
Our website may link to external educational organizations, crisis hotlines (such as 988), or our encrypted patient portal. We are not responsible for the privacy practices of external third-party websites, and we encourage you to review their privacy policies separately.
8. Your Privacy Choices & Contact Information
You may request to review, update, or delete non-clinical contact information submitted through our website inquiry forms (subject to mandatory medical record retention laws if you have become an established patient) by contacting our Privacy Officer:
Mind-Centered Psychiatry
Attn: Privacy Officer
Orlando, Florida
Email: support@mindcenteredpsychiatry.com
9. Updates to This Policy
We may update this Website Privacy Policy periodically to reflect changes in technology, advertising regulations, or Florida/federal privacy laws. Any revisions will be posted on this page with an updated Effective Date.